to use this document yourself.
• # How to Simply Set Up the Powerful Importance–Urgency Prioritization Matrix with an ‘Actionable–Conditional’ Twist: Making it a 2×4 Matrix (and Not Merely 2×2)

Here is how to perfectly set up Toodledo to quickly and easily manage the Dwight Eisenhower / Stephen Covey (from The 7 Habits of Highly Effective People) Importance–Urgency matrix for all your tasks.

In Settings > Fields/Functions Used: enable Start Date, Repeat, Priority, Star. You can use more fields if you want, but these are all that are required to have a great, robust system with phenomenally useful prioritized sorting.

Note that Toodledo† will repeat by Start Date if you do not enable the Due Date field. Instead of using the Due Date field, you can put the due date in the beginning of the title of the task itself, as Michael Linenberger recommends. He uses “DUE: __ remainder of task title”. Whereas, for due date, I use “<<__ remainder of task title”. I put it at the end of the title of the task itself. Each to their own.

Select Top Priority for important tasks that are actionable (e.g., at the first auspicious opportunity); Select High Priority for important tasks that are conditional (i.e., late in the day or where circumstances require, such as where you are waiting for someone to complete a delegated task); select Medium Priority for unimportant tasks that are actionable; select Low Priority for unimportant tasks that are conditional.

In all of your task lists, set 1st Sort: Normal–Priority, 2nd Sort: Normal–Star, 3rd Sort: Normal–Alphabetical (or whatever 3rd Sort you prefer). You will see that your tasks are now sorted:

IMPORTANCE, status, … and URGENCY Matrices
QUADRANT I. octant i. IMPORTANT, actionable, URGENT QUADRANT II. octant ii. IMPORTANT, actionable, NONURGENT
QUADRANT I. octant iii. IMPORTANT, conditional, URGENT QUADRANT II. octant iv. IMPORTANT, conditional, NONURGENT
QUADRANT III. octant v. UNIMPORTANT, actionable, URGENT QUADRANT IV. octant vi. UNIMPORTANT, actionable, NONURGENT
QUADRANT III. octant vii. UNIMPORTANT, conditional, URGENT QUADRANT IV. octant viii. UNIMPORTANT, conditional, NONURGENT