Meeting Facilities and Guide to Getting Around the Conference
Welcome to the conference and Feel at home
First, you should be aware of where each facility is located. Then you will be told about the directions and pathways that you should use when accessing the facilities. Finally, you will be told about the safety and evacuation measures in case of an emergency. Kindly take note of the contact information for your quick service. While at this facility, we should strive to work together and help one another. In case you have forgotten any details, ask your fellow participants. In case they do not know, ask the contact people.
Your contact persons are detailed on the poster that you have. Ensure that you have written them better. This facility has several conferencing halls that are labelled with letters and numbers like Hall 3A. Ensure you read the hall details on the training schedule before the day starts. The details of the halls are also written on the individual entrances and exits for the halls. In case you face any challenges in reading the details, consult the map on your booklets that I mentioned earlier. It will be a valuable resource as well.
Walkways and paths are open to use by all of you. The paths are marked and labelled with clear directions. Look out for the directions to ensure that you have a good experience at the conference. Where the paths and walkways can only be used by specific people, the information is part of the signage. The important element to note about the walkways is the color coding. If you look at your program notes, you will see different colors for the walkways. A green walkway, for example, indicates one for general use while a red walkway will indicate one for emergency use.
Avoid blocking the way for the people with disabilities. Their pathways have been created to support them and the assistants spread across the facility will be there to help them. Where possible, offer your help to the people with disabilities to make all our lives easier. Such actions will create a better environment for all the participants, which will help in creating better experience for all of us.
The graphics for this information will include a picture of the conference facility. This includes an aerial picture and pictures of different areas on the facility.
The picture should offer a general look at the facility. The general outline of the facility is critical in creating the proper venue outlook.
The graphic information includes a video of the pathways. It will indicate the different routes one can take to different parts of the facility and any special instructions.
The video is made with relive
The information will include pictures and demonstrations like comical illustrations of the different ways through which participants can help the persons with disabilities at the facility.
The aim is to guide action that will make the conference a good place to be for all the participants.
The graphics should help all the participants to understand the presence and location of the facilities for the people with disabilities can be located with ease. It ensures that the people with disabilities can be assisted and allowed to use the facilities well as well as access the directions.