Microsoft Office Word Tutorial:
*Microsoft Office Word allows users to create and edit their own personal and business documents.
*Documents saved in Microsoft Office Word are saved with the .docx extension.
Microsoft Office Word can be used for the following purposes:
*To design different documents such as resumes or invitation cards etc.
*To create business documents having various graphics including pictures, charts, and diagrams.
*To store and reuse readymade content and formatted elements such as cover pages and sidebars.
*To create letters and letterheads for personal and business purpose.
The Word interface:
When the user click on the Word symbol and open Word for the first time, the Start Screen will appear. From here, the user’ll be able to do some functions such as; create a new document, choose a template, and access your recently edited documents. From the Start Screen, locate and select Blank document to access the Word interface.
Working with the Microsoft Office Word:
Word has so many functions, yet beacuse of it’s user friendly structure, the user can manage this program easily.
During this tutorial the user’ll learn how to navigate the Word interface and become familiar with some of its most important features, such as the Ribbon, Quick Access Toolbar, and Backstage view.
Create a new blank document:
Let’s start to play with MS Word:
After opening the MS Word:
*When beginning a new project in Word, the user should start with clicking on a new blank document.
*Select the File tab to access Backstage view.
*Select New, then click Blank document.
*A new blank document will be opened.
*Word uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, which the user can find near the top of the Word window.
*Each tab contains several groups of related commands. For example, the Font group on the Home tab contains commands for formatting text in user’s document.
*Some groups also have a small arrow in the bottom-right corner that the user can click for even more options.
*If the user finds that the Ribbon takes up too much screen space, he/she can hide it. To do this, click the Ribbon Display Options arrow in the upper-right corner of the Ribbon, then select the desired option from the drop-down menu.
*If the user is having trouble finding in wanted command, the Tell Me feature can help.
The Quick Access Toolbar:
It is located above the Ribbon, the Quick Access Toolbar lets the user access common commands no matter which tab is selected. It shows normally the Save, Undo, and Redo commands, but the user can add other commands.
*Click on the drop-down arrow to the right of the Quick Access Toolbar.
*Select the command that the user wants to add from the menu.
*The command will be added to the Quick Access Toolbar.
The Backstage view:
*The Backstage view gives the user several options for saving, opening a file, printing, and sharing the documents. To access Backstage view, click on the File tab on the Ribbon, the user will see the options that this view includes.
Document views and zooming:
MS Word has several viewing options. The user can choose to view own document in Read Mode, Print Layout, or Web Layout.
*These view options can be useful for various tasks, such as printing or reading the documents etc.
*Read Mode: This view opens the document to a full screen.
*Print Layout: It shows what the document will look like on the printed page.
*Web Layout: This view displays the document as a webpage.
*Zooming in and out: To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the Word window. The user can also select the + or - commands to zoom in or out.
Create a new document from a template:
A template is predesigned by the MS Word that the user can use to create a new document quickly instead of giving a lot of time and effort.
*Click the File tab to access Backstage view, then select New option.
*Several templates will appear under Blank document option. The user can also use the search bar to find something more specific.
*When the user find something he/she like, select a template to preview it.
*A preview of the template will appear, if it is suitable then, click on Create to use the selected template.
Open an existing document:
*Navigate to Backstage view, then click on the Open option.
*Select This PC, then click Browse.
*The Open dialog box will appear. Locate and select your document, then click Open.
*The selected document will be opened.
Pin a document:
*There is an useful option for users, if the user frequently work with the same document, he/she can pin it to Backstage view for quick access.
*Navigate to Backstage view, click Open, then select Recent.
*Click on the document you want to pin, then click the pushpin icon.
*The document will stay in Recent documents list until it is unpinned. To unpin a document, click the pushpin icon again.